Overview
Executive Assistant Jobs in Arizona, United States at Dexian
Title: Executive Assistant
Company: Dexian
Location: Arizona, United States
Position Detail:
Job Title: Executive Assistant
Location: Remote or Arizona
Duration: 6-Month Contract
Pay Rate: $25.00 – $28.57 per hour
Position Summary:
We are seeking a highly organized and proactive Executive Assistant to support two Vice Presidents within the Web & Mobile Engineering organization and their global teams. This role is critical in ensuring efficient operations, effective communication, and seamless coordination across a fast-paced engineering environment.
The ideal candidate will possess exceptional organizational skills, strong attention to detail, excellent judgment, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities:
- Manage complex executive calendars across multiple time zones, prioritizing and adjusting schedules as business needs evolve.
- Coordinate meetings, conference calls, and team events while ensuring all logistics are properly arranged.
- Arrange domestic and international travel, including itineraries, accommodations, and related logistics.
- Support recruitment activities by coordinating interviews and candidate schedules.
- Maintain organizational resources including team calendars, distribution lists, organizational charts, and related documentation.
- Assist with team operations and administrative processes to support business objectives.
- Handle ad hoc administrative projects and special assignments as needed.
- Communicate effectively with internal and external stakeholders while maintaining a high level of professionalism.
Required Qualifications:
- Previous experience supporting senior executives, Vice Presidents, or leadership teams.
- Strong calendar management and scheduling experience across multiple time zones.
- Experience coordinating travel arrangements and executive meetings.
- Excellent organizational, communication, and multitasking skills.
- Ability to work independently and manage competing priorities in a fast-paced environment.
- Strong attention to detail and problem-solving abilities.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience working with macOS environments.
- Familiarity with Slack and other collaboration tools.
Preferred Qualifications:
- Experience supporting engineering, technology, product, or software development organizations.
- Experience working within a large global or enterprise-level company.
- Previous recruiting coordination or interview scheduling experience.
Additional Information:
- Contract duration is expected to be approximately 6 months.
- No extension or conversion to permanent employment is anticipated at this time.
- Multiple openings available.
- Immediate availability preferred.
DEXIAN is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
